Job Description

1. Handle end-to-end recruitment process including job posting, shortlisting, interview coordination, and onboarding.
    
2. Maintain employee records (physical & digital), update personal files, leave, and attendance.
    
3. Assist in preparing HR documents such as offer letters, confirmation letters, transfer notices, and memos.
    
4. Coordinate staff training, medical check-ups, permit/visa renewals (especially for foreign/local workers if applicable).
    
5. Assist in managing monthly payroll inputs (e.g., claims, allowances, overtime, attendance).
    
6. Assist in employee engagement initiatives, welfare activities, and internal communication.
    
7. Ensure compliance with labour laws, company policies, and support in internal HR audits.
    

🔹 Administration Functions

1. Maintain and monitor office supplies inventory, stationery, and equipment servicing.
    
2. Coordinate office maintenance, utilities, and service providers (cleaners, dispatch, etc.).
    
3. Prepare and manage office documents, correspondence, and reports (filing, scanning, dispatch).
    
4. Assist in arranging travel, accommodation, and transport bookings for staff.
    
5. Handle visitor registration, meeting room bookings, and reception duties (if required).
    
6. Support project/site teams in document submission, permit applications, and general logistics.
    
7. Perform any other HR or admin-related tasks assigned by the superior.

Job Requirements

1.  Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
   
2. Minimum 1–3 years of experience in HR and administrative functions, preferably in the construction or project-based industry.
    
3. Solid understanding of Malaysian Labour Laws and HR best practices.
    
4. Strong organizational, coordination, and interpersonal skills.
    
5. Proficiency in Mandarin is an added advantage, as the role requires communication with Mandarin-speaking employees and stakeholders.
    

Skills