Get travel compensation and incentives when working with us offshore or onshore!

Travel Compensation

Our HQ is located in a prime location with nearby public transport.

Ease of Transport

We provide medical coverage for your and your family because we know how risky the work could be!

Medical Coverage

Hibiscus Petroleum Berhad

Hibiscus Petroleum Berhad (Hibiscus Petroleum) is Malaysia’s first listed independent oil and gas exploration and production company. Our key activities are focused on monetising producing oilfields and growing our portfolio of development and producing assets in areas of our geographical focus: Malaysia, Vietnam, the United Kingdom and Australia.
As an operator of offshore oil and gas producing fields, our efforts are focused on safely enhancing value from the assets in which we have economic interests.
Source: <a href="https://www.hibiscuspetroleum.com/corporate-profile/" target="_self">hibiscuspetroleum.com</a>

Who We Are.

We aim to be a Respected, Valuable and Responsible Energy Company that builds on its upstream oil and gas expertise, while always being conscious of the environment and caring for our people.
Source: <a href="https://www.hibiscuspetroleum.com/vision-and-mission/" target="_self">hibiscuspetroleum.com</a>

Our Mission.

<div class="vc_empty_space" style="height: 30px"> </div> <h1 class="mb-30">Executive, Employee &amp; Industrial Relations</h1>Posted On: September 10, 2024 Location: Kuala Lumpur Job Function: Human Capital Employment Type: Permanent DUTIES AND RESPONSIBILITIES The Executive, Employee &amp; Industrial Relations provide operational support and assistance to the Advisor, Human Capital Transformation &amp; Special Projects in effectively managing various HR transformation initiatives, employee relations matters, and compliance activities. &nbsp; KEY ACCOUNTABILITIES Employee/Industrial Relations: <ul> <li style="font-weight: 400;" aria-level="1">Facilitate day-to-day administrative tasks concerning employee relations, including organizing and managing employee files, updating databases, and preparing reports for HR management.</li> <li style="font-weight: 400;" aria-level="1">Aid in coordinating employee-related events and programs such as team-building activities, recognition programs, and wellness initiatives, aimed at fostering a positive work environment and boosting employee morale.</li> <li style="font-weight: 400;" aria-level="1">Act as a primary point of contact for employees seeking information or assistance with HR-related matters, directing inquiries to the appropriate channels or personnel.</li> <li style="font-weight: 400;" aria-level="1">Collaborate with HR team members to ensure timely and accurate communication of HR policies, procedures, and updates to all employees, thereby promoting transparency and compliance.</li> </ul> Disciplinary/Performance Improvement Plan (PIP) Process: <ul> <li style="font-weight: 400;" aria-level="1">Record disciplinary actions, performance improvement plans (PIPs), and other relevant employee documentation into the company’s HRIS or database accurately and promptly.</li> <li style="font-weight: 400;" aria-level="1">Maintain physical and electronic employee files in an organized manner, ensuring proper labelling and accessibility for reference.</li> <li style="font-weight: 400;" aria-level="1">Assist in conducting regular audits of employee records to ensure compliance with company policies and legal requirements.</li> <li style="font-weight: 400;" aria-level="1">Support the generation of reports and analyses based on disciplinary and performance management data to identify trends and areas for improvement.</li> </ul> Grievances Management: <ul> <li style="font-weight: 400;" aria-level="1">Maintain organized physical and electronic files of grievance cases, ensuring proper documentation and confidentiality.</li> <li style="font-weight: 400;" aria-level="1">Provide administrative support in scheduling grievance meetings, arranging facilities, and facilitating smooth proceedings.</li> <li style="font-weight: 400;" aria-level="1">Draft and review communication materials related to grievance procedures for clarity and consistency.</li> <li style="font-weight: 400;" aria-level="1">Distribute communication materials regarding grievance procedures to employees through various channels to enhance awareness.</li> </ul> HC Transformation Initiatives: <ul> <li style="font-weight: 400;" aria-level="1">Assist in managing logistical aspects of HC transformation events, including catering, equipment setup, and transportation.</li> <li style="font-weight: 400;" aria-level="1">Coordinate with vendors to procure necessary materials and resources for HC transformation activities.</li> <li style="font-weight: 400;" aria-level="1">Track inventory for HC transformation materials and supplies and manage budgets and expenses related to initiatives.</li> <li style="font-weight: 400;" aria-level="1">Ensure financial accountability and adherence to budgetary guidelines.</li> </ul> Group M&amp;A Special Projects: <ul> <li style="font-weight: 400;" aria-level="1">Arrange venues for meetings and workshops, coordinating with internal teams and external vendors.</li> <li style="font-weight: 400;" aria-level="1">Manage logistical aspects of virtual meetings, including scheduling and troubleshooting technical issues.</li> <li style="font-weight: 400;" aria-level="1">Maintain records of venue bookings, equipment inventory, and related expenses.</li> <li style="font-weight: 400;" aria-level="1">Provide updates to project leads and finance teams to ensure accurate budget tracking.</li> </ul> Employee Engagement: <ul> <li style="font-weight: 400;" aria-level="1">Assist in creating promotional materials and communications for employee engagement events.</li> <li style="font-weight: 400;" aria-level="1">Coordinate with internal communication channels to disseminate information about engagement initiatives.</li> <li style="font-weight: 400;" aria-level="1">Develop engaging content for social media platforms and internal communication channels.</li> <li style="font-weight: 400;" aria-level="1">Solicit employee testimonials and success stories to inspire participation in engagement activities.</li> </ul> Organizational Behaviours and Culture: <ul> <li style="font-weight: 400;" aria-level="1">Collect and organize quantitative and qualitative data from culture surveys and feedback mechanisms.</li> <li style="font-weight: 400;" aria-level="1">Input data into databases for analysis and reporting purposes.</li> <li style="font-weight: 400;" aria-level="1">Maintain data repositories for cultural assessment findings.</li> <li style="font-weight: 400;" aria-level="1">Organize qualitative data to identify patterns and trends in organizational culture.</li> </ul> Compliance to Relevant Legislation and Regulations Including Malaysia Employment Laws and MACC Act: <ul> <li style="font-weight: 400;" aria-level="1">Create and update compliance awareness materials for accuracy and clarity.</li> <li style="font-weight: 400;" aria-level="1">Coordinate production and distribution of compliance awareness materials.</li> <li style="font-weight: 400;" aria-level="1">Manage digital platforms for distributing compliance content.</li> <li style="font-weight: 400;" aria-level="1">Track engagement metrics and feedback for insights and recommendations.</li> </ul> Custodian of Code of Business Conduct: <ul> <li style="font-weight: 400;" aria-level="1">Develop and distribute communication materials to promote awareness of CoBC principles.</li> <li style="font-weight: 400;" aria-level="1">Coordinate logistics of CoBC-related training sessions and workshops.</li> <li style="font-weight: 400;" aria-level="1">Create engaging training materials for CoBC education sessions.</li> <li style="font-weight: 400;" aria-level="1">Compile feedback and evaluations from CoBC training sessions.</li> </ul> Liaison with JIM, JKM, Government departments/Agencies and Any Other External Stakeholders: <ul> <li style="font-weight: 400;" aria-level="1">Enter and update information related to government regulations into databases.</li> <li style="font-weight: 400;" aria-level="1">Support preparation of documentation required for compliance with government regulations.</li> <li style="font-weight: 400;" aria-level="1">Organize and categorize employee documentation required for government compliance.</li> <li style="font-weight: 400;" aria-level="1">Provide administrative support in tracking deadlines and renewal dates for permits and licenses.</li> </ul> Offshore Liaison: <ul> <li style="font-weight: 400;" aria-level="1">Maintain repositories for documents relevant to onshore and offshore team collaboration.</li> <li style="font-weight: 400;" aria-level="1">Disseminate updates and guidelines to onshore and offshore teams.</li> <li style="font-weight: 400;" aria-level="1">Coordinate translation of documents into multiple languages.</li> <li style="font-weight: 400;" aria-level="1">Manage feedback channels for continuous improvement and collaboration.</li> </ul> Partner Liaison &amp; Org Chart-MPM, Petronas &amp; JV Partners: <ul> <li style="font-weight: 400;" aria-level="1">Organize and maintain files of joint venture partnership documentation.</li> <li style="font-weight: 400;" aria-level="1">Enter data from partnership documents into databases.</li> <li style="font-weight: 400;" aria-level="1">Assist in updating records of key dates and obligations in partnership agreements.</li> <li style="font-weight: 400;" aria-level="1">Conduct audits of partnership documentation to identify and rectify issues.</li> </ul> &nbsp; REQUIREMENTS AND QUALIFICATIONS <ul> <li style="font-weight: 400;" aria-level="1">Possess at least a bachelor’s degree in in Human Resource Management or related discipline from recognized universities/academic institution</li> <li style="font-weight: 400;" aria-level="1">Possess a minimum of 2 to 5 years in a similar HR or related administrative role.</li> <li style="font-weight: 400;" aria-level="1">HR Administrative Tasks and Database Management: Understand HR tasks and manage databases efficiently.</li> <li style="font-weight: 400;" aria-level="1">Organizational Skills: Maintain organized employee files and prepare reports effectively.</li> <li style="font-weight: 400;" aria-level="1">Communication: Facilitate events and handle inquiries with clarity.</li> <li style="font-weight: 400;" aria-level="1">Attention to Detail: Maintain accuracy in managing employee files and conducting audits.</li> <li style="font-weight: 400;" aria-level="1">Analytical Skills: Generate insightful reports on disciplinary and performance data.</li> <li style="font-weight: 400;" aria-level="1">Administrative Competence: Manage grievance cases and schedule meetings efficiently.</li> <li style="font-weight: 400;" aria-level="1">Confidentiality and Documentation: Prioritize confidentiality and ensure proper documentation.</li> <li style="font-weight: 400;" aria-level="1">Logistics and Budget Management: Coordinate events, track expenses, and adhere to guidelines.</li> <li style="font-weight: 400;" aria-level="1">Vendor Coordination: Obtain necessary materials and resources for HR initiatives effectively.</li> </ul> &nbsp; <a href="/submit-your-resume?position-name=Executive, Employee &amp; Industrial Relations" target="_self" style="color: rgb(255, 255, 255); background-color: rgb(233, 38, 42);" class="qode-btn qode-btn-medium qode-btn-solid qode-btn-custom-hover-bg qode-btn-custom-hover-color qode-btn-default-hover" data-hover-bg-color="#ffffff" data-hover-color="#e9262a"> Apply Now </a> <div class="vc_empty_space" style="height: 30px"> </div>

This job is for an Executive in Employee &amp; Industrial Relations in Kuala Lumpur. You might like this job because it involves managing HR transformation initiatives and employee relations. Apply Now!

     Executive, Employee and Industrial RelationsPosted On: September 10, 2024
Location: Kuala Lumpur
Job Function: Human Capital
Employment Type: Permanent
DUTIES AND RESPONSIBILITIES The Executive, Employee and Industrial Relations provide operational support and assistance to the Advisor, Human Capital Transformation and Special Projects in effectively managing various HR transformation initiatives, employee relations matters, and compliance activities.   KEY ACCOUNTABILITIES Employee/...

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Hibiscus Petroleum Berhad