Job Description

Overview

The Human Resource Specialist is responsible for managing end-to-end HR functions including recruitment, employee relations, payroll support, compliance, and HR administration. This role ensures alignment with Malaysian labor laws while supporting business objectives through effective people management practices.

Suitable candidates may be considered for a senior role.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage full-cycle recruitment (job posting, screening, interviewing, onboarding)
• Coordinate with hiring managers to understand manpower needs and job scopes
• Develop talent pipelines and recruitment strategies

Employee Relations

• Serve as point of contact for employee concerns
• Support disciplinary processes in compliance with Malaysian employment law
• Promote a positive and productive work environment through workforce engagement tools 

Payroll & Compensation Support

• Assist in payroll processing and expense reimbursement, ensuring accuracy and timeliness
• Handle statutory contributions (EPF, SOCSO, EIS, PCB)
• Maintain compensation and benefits records

HR Administration

• Maintain employee records, contracts, and HR documentation
• Manage leave, attendance, and HR systems
• Prepare HR reports and analytics

Compliance & Policies

• Ensure compliance with Malaysian labor laws and regulations (e.g. Employment Act 1955)
• Support development and implementation of HR policies and SOPs
• Liaise with government bodies when necessary

Training & Development

• Coordinate employee training programs and onboarding sessions
• Track training effectiveness and employee development plans

Ad-hoc Projects

• Lead or support ad-hoc projects  

Suitable candidates may be considered for a senior role.

Job Requirements

Job Requirements

Education

• Recognised qualfications in Human Resource Management, Business Administration, or related specialisation

Experience

• 2–5 years of HR, Talent/Organisation Management experience
• Experience in Malaysian payroll and statutory compliance is highly desirable
• Experience in partial or full HR functions

Skills & Competencies

• Strong knowledge of Malaysian labor laws and HR practices
• Good interpersonal and conflict resolution skills
• High level of integrity and confidentiality
• Strong organizational and time management skills
• Proficiency in Microsoft365 and HR software pograms or applications
• Ability to utilise AI-powered programs to enhance task quality and efficiency

Language

• Proficient in English and Bahasa Malaysia
• Mandarin is an added advantage

Individual Attributes for Success 

•  Demonstrates a strong desire to continually learn and improve, while willingly sharing knowledge and expertise with others
•  Maintains a focus on delivering effective solutions while being adaptable when faced with unexpected challenges or disruptions
•  Applies critical thinking, creativity, and close attention to detail to all tasks and responsibilities
•  Works effectively with others, displaying a collaborative spirit and responding promptly to team needs

Skills