Job Description

Responsibility

This role supports the Director directly. You will be responsible for managing administrative, operational, and coordination tasks with accuracy, consistency, and follow-through. This enables the Director to remain highly organized, focused, and at peace. 

Job Requirements

 Requirements

• Highly organized with strong attention to detail 
• Proficient in Microsoft Excel and Word 
• Fluent in English; Mandarin is an advantage 
• Possess a valid driving license and be willing to drive the Director and run work-related errands when required 
• Able to work independently and follow through 

Key Responsibilities 

Personal Assistant Administration 

• Manage the Director’s scheduling, paperwork, and reports 
• Track deadlines, submissions, and commitments 
• Coordinate communication across teams and follow-up on action items 
• Support daily operations and ad-hoc tasks assigned by the Director 

Systems & Documentations 

• Build and document simple, effective systems and checklists 
• Improve at least one system or process each week 
• Maintain organized digital filing with clear naming and version control 

**C. Finance Operations (If reporting under CEO) 

• Manage staff claims, company budget, petty cash and basic bookkeeping 
• Ensure POS data and cash records are accurate 
• Manage and improve inventory systems 

**D. Marketing Operations (If reporting under Marketing Director) 

• Maintain and update Customer Data 
• Support basic marketing tasks, including basic graphic design (Canva) and video editing (CapCut). 
• Editing with Photoshop and Adobe Illustrator is an advantage 

 Personal Support 

• Provide personal administrative support to the Director when required (e.g. scheduling, coordination, errands), within reasonable and professional boundaries 

Logistics, External Liaison & Professional Judgment 

• Liase with vendors and external parties when required 
• Handle confidential matters with discretion 
• Drive the Director and run work-related errands when required 

 Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• Medical Insurance
• Performance Bonus
• SOCSO
• EIS
• EPF
• Flexible Working Hours
• 5 Working Days
• Work from Home
• Staff Discount
• Allowance Provided

Skills