Job Description

About the Role

We are looking for a highly organized and proactive individual to take on a dual role combining operational and human resources responsibilities. This dynamic position ensures the smooth running of daily office operations while supporting HR functions to create a productive and engaged workforce. You will play a vital role in managing administrative tasks, supporting senior leadership, and contributing to the overall growth and success of the organization.

Key Responsibilities

1. Payment Forecasting & Budgeting:

• Assist the accountant and management team in preparing monthly payment forecasts for company operations, including client and supplier-related payments.
• Track and monitor expenses and outstanding payments to ensure budgetary allocations are adhered to.
  

2. Day-to-Day Office Management:

• Oversee daily office operations, including the management of office supplies, meeting arrangements, and coordination of office activities.
• Ensure the office remains clean, organized, and conducive to a productive work environment.
• Support vendor registration processes and facilitate necessary submissions for departmental needs.
• Manage general inquiries and direct them to the appropriate team members.
• Assist with document preparation for compliance,social media platform and internal reporting requirements.
• Maintain up-to-date, accurate company records and documentation.
  

3. Employee Welfare & Human Resources:

• Assist with HR functions, including recruitment, offer letter preparation, and the onboarding process (including system activation for training).
• Help prepare internal and external reports related to operations and HR functions.
• Implement HR policies and initiatives that foster a positive work culture and enhance employee engagement.
  

4. Support to CEO & Head of Departments (HOD):

• Provide administrative support to the CEO and HODs for special projects, research, and ad-hoc tasks.
• Facilitate seamless communication and follow up on action items to ensure smooth internal operations. 

Job Requirements

Requirements:

• Experience: Minimum of 2-3 years in administrative, HR, or operational roles, preferably within the business, marketing, or media industries.
• Human Resource Experience: Proven experience in recruitment, onboarding, employee engagement, and managing HR policies.
• Skills: Strong organizational skills with the ability to multitask effectively and exceptional attention to detail.
• Communication: Excellent written and verbal communication skills in English and Mandarin (must be proficient in reading and writing Mandarin).
• Tech Skills: Proficiency in Microsoft Office, Google Workspace, XERO, and BrioHR.
• Personal Attributes: Proactive, solution-oriented, highly organized, and able to work independently as well as within a team.
• Additional: Must be willing to work 5.5 days a week.
   

Skills