Job Description

  HR Executive Job Description

1. Talent Acquisition & Onboarding

• Lead full recruitment lifecycle from sourcing, screening, interviewing to hiring.
• Prepare employment contracts, offers, and onboarding documentation.
• Conduct new hire orientation and ensure smooth transition into workplace culture.

2. Employee Relations & Workplace Discipline

• Act as the main contact for employee inquiries, concerns, and grievances.
• Monitor attendance, punctuality, and staff behavior trends.
• Issue official HR correspondences including warnings and termination notices.
• Administer disciplinary actions in line with labour laws and company policies.

3. Performance Management

• Conduct probation evaluations and provide recommendations for confirmation or extension.
• Identify underperformance cases and collaborate with supervisors on corrective action plans.
• Track productivity metrics and present performance trends to management.
• Support career development planning and internal mobility opportunities.
• Maintain documentation of coaching, counseling, and improvement follow-ups.

4. HR Compliance & Documentation

• Develop, review, and update HR policies, SOPs, and employee handbooks to stay compliant with current labour regulations.
• Manage HR audits and ensure all documents are accurate and organized.
• Handle statutory submissions and ensure adherence to workplace requirements (e.g., Employment Act).
• Maintain data privacy and confidentiality in accordance with company standards.
• Standardize templates for HR forms, disciplinary letters, and memo issuance.

5. Payroll & Compensation Coordination

• Validate OT calculations, allowances, leaves, and benefit claims with high accuracy.
• Ensure timely distribution of payslips and responses to salary-related queries.
• Monitor staff benefits such as leave entitlements and attendance allowances.
• Assist leadership in evaluating fair compensation structures based on market benchmarks.
• Maintain coordination with Finance for smooth payroll reporting and budgeting.

6.HR Reporting & Strategy

• Analyze HR data (turnover, absenteeism, manpower shortages) to support decision-making.
• Provide insights to management on staffing needs and workforce planning.
• Prepare documentation for internal evaluations and operational reviews.
• Highlight compliance or disciplinary risks and recommend proactive solutions.
• Support management in aligning HR priorities with business growth direction.

7.Employee Engagement & Workplace Support

• Plan engagement activities that strengthen teamwork and motivation.
• Conduct surveys or informal check-ins to assess employee satisfaction.
• Monitor working conditions and raise recommendations for improvement.
• Promote a positive, respectful, and inclusive workplace culture.
• Support mental well-being and fair treatment of employees across departments.

Job Requirements

Job Requirements

1. Degree in Human Resource Management, Business Administration, or related field.
2. 1-2 years of hands-on HR experience, preferably in a fast-paced or growing company.
3. Strong understanding of Malaysian labour laws and statutory compliance.
4. Proven capability to independently manage full-cycle HR operations.
5. Experience in recruitment, disciplinary processes, and performance monitoring.
6. Proficiency in HR documentation, payroll coordination, and HR systems.
7. Excellent communication skills (written & verbal) and ability to handle confidential matters with integrity.
8. Strong interpersonal and conflict resolution skills when dealing with employees at all levels.
9. Good analytical and reporting skills to present HR insights to management.
10. Proactive, organized, and able to multitask with minimal supervision.
11. Ability to manage sensitive matters with professionalism and fairness.
12. High attention to detail with strong problem-solving abilities.
13. Willingness to adapt and contribute to continuous HR improvements and company culture strengthening.

Skills