Job Description

We are looking for a highly organised and dependable Office Administrator to support our day-to-day operations. This role will be responsible for handling administrative tasks, assisting with payroll and HR matters, and managing basic bookkeeping functions to ensure smooth office operations.

The ideal candidate is detail-oriented, trustworthy, and comfortable working across multiple functions in a fast-paced environment.

Key Responsibilities

Administration & Office Management

• Manage daily administrative operations and office documentation
• Maintain organised filing systems (digital and physical)
• Handle correspondence, emails, and internal communications
• Coordinate office supplies, vendors, and service providers
• Assist management with ad-hoc administrative tasks
   

Human Resources Support

• Assist with employee onboarding and offboarding processes
• Maintain accurate employee records and HR documentation
• Support leave tracking, attendance, and staff records
• Assist in preparing HR letters, contracts, and internal memos
• Coordinate basic HR-related matters and staff enquiries
   

Payroll Support

• Assist in monthly payroll preparation and processing
• Track employee attendance, overtime, and leave for payroll purposes
• Ensure payroll data accuracy and confidentiality
• Liaise with management or external payroll providers when required
   

Bookkeeping & Finance Support

• Handle basic bookkeeping tasks such as data entry and record keeping
• Track invoices, receipts, expenses, and payments
• Assist in preparing monthly financial summaries and reports
• Support coordination with external accountants or auditors
• Ensure proper documentation for financial records
   

Job Requirements

Requirements & Qualifications

• Diploma or Degree in Business Administration, Accounting, HR, or a related field
• Minimum 1–3 years of experience in administration, HR, payroll, or bookkeeping
• Basic knowledge of payroll processes and accounting principles
• Proficient in Microsoft Office / Google Workspace
• Experience with accounting or payroll software is an added advantage
• Strong organisational skills and attention to detail
• Ability to handle confidential information professionally
• Good communication and interpersonal skills
• Ability to multitask and work independently
   

What We Offer

• Stable and supportive working environment
• Opportunity to gain exposure across administration, HR, and finance functions
• Career growth and skill development opportunities
• Competitive salary based on experience

Skills