Job Description

Job Summary

We are looking for a detail-oriented and reliable HR & Admin Executive to support daily Human Resources and administrative operations. This role requires strong organizational skills, confidentiality, and the ability to work across functions in a fast-paced environment.

Key Responsibilities

Human Resource (HR) Support

• Assist in the preparation and submission of HRDC claims.
   
• Manage recruitment, onboarding and offboarding, employee confirmation, documentation, and orientation.
   
• Handle statutory matters, including employee registration and removal with relevant authorities (EPF, SOCSO, EIS, LHDN, etc.).
   
• Assist and support the Lead of Finance & HRA on HR-related matters.
   
• Check and submit staff claims in accordance with company policy.
   
• Maintain accurate HR records and ensure compliance with internal policies and statutory requirements.
   
• Update and maintain the Employee Handbook, HR policies, Forms,and SOPs.
   
• Draft memorandum, official letters, and HR-related documentation.
   
• Maintain strict confidentiality and integrity in handling employee and company information.
   
• Liaise with employees and clients on HR-related matters.
   
• Assist in payroll preparation, internal training, and staff development activities.
   
• Arrange stamping of agreements and HR-related documents.
   

Administration & Office Coordination

• Manage vendor registration, invoice submissions, and maintenance of client/vendor portals.
   
• Assist in preparing documents and liaising with auditors or company secretary.
   
• Monitor company expenses, staff claims, and basic budget controls..
   
• Manage office supplies, including stationery, printer ink, uniforms, and staff refreshments.
   
• Ensure the office environment, equipment, and furniture are organized and functional.
   
• Coordinate company activities such as welcoming/farewell lunches, retreats, and team events.
   
• Manage company renewal certificates, insurance, business licenses, and compliance documents.
   
• Provide general administrative support and respond to inquiries promptly.
   

Job Requirements

1.Requirements

• Diploma or Bachelor’s Degree in Human Resource, Business Administration, or related fields.
   
• 1–3 years of working experience in HR, business operation support, or a cross-functional role.
   
• Proficient in Microsoft Excel and PowerPoint; experience with HR, accounting systems and Procurement system (e.g. QNE, SAP Ariba, BrioHR, Oracle, Coupa,) is an advantage.
   
• Knowledge of Employment Act, Labour Law, and basic statutory requirements.
   
• Strong attention to detail, organizational skills, and numerical accuracy.
   
• Good communication and interpersonal skills.
   
• High level of integrity and ability to handle confidential information.
   
• Experience working with an accounting, audit, tax firm or Training Provider company is an added advantage.
   

2. Key Skills & Software Proficiency

Technical Skills:

• Advanced proficiency in Microsoft Excel (including complex reporting and data analysis).
   
• Working knowledge of HR, procurement and accounting systems such as QNE, SAP Ariba,Oracle, Coupa and BrioHR.
   

Soft Skills:

• Exceptional attention to detail, particularly in numerical accuracy.
   
• Strong interpersonal, communication, and conflict-resolution skills.
   

Confidentiality:

• High level of integrity and discretion in handling sensitive financial information and confidential employee records.
   

3. Experience Level

• Minimum 1–3 years of working experience in HR or Finance or a cross-functional role covering both areas, with a willingness to learn across functions.
   
• Prior experience working with an Accounting firm, Audit firm, Tax consultancy or Training provider company is an added advantage.

Skills