Job Description

About the role

We are seeking an Admin Executive to provide efficient day-to-day administrative support to ensure smooth office operations, support management and project teams, and maintain accurate records and office systems.

What we offer

At ZENITH ID CONCEPT SDN. BHD., we are committed to providing a supportive and nurturing environment for our employees. We offer competitive remuneration, opportunities for career advancement, and a range of benefits to support your well-being. Our collaborative and innovative culture encourages creativity, teamwork, and continuous learning. Join us and be a part of shaping the future of interior design.

Apply now and let's discuss how your expertise can contribute to our dynamic team.

Job Requirements

Key Responsibilities:

• Manage front-desk duties: receive visitors, answer phones, handle mail and email inquiries.
• Maintain office supplies, equipment and facilities; source and liaise with vendors.
• Process office procurement, purchase orders, invoices, petty cash and basic bookkeeping entries.
• Support HR administration: onboarding/offboarding, employee records, leave tracking and attendance.
• Schedule and coordinate meetings, travel arrangements and company events; prepare agendas and minutes.
• Maintain organised physical and digital filing systems; ensure confidentiality of documents.
• Prepare routine reports, data entry and presentation materials for management.
• Implement and improve office procedures and ensure compliance with company policies.
• Perform ad-hoc administrative and operational tasks as required.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Office Management or related field.
• Minimum 2 years’ experience in administrative or executive support; experience in SMEs preferred.
• Basic accounting knowledge and familiarity with accounting software (e.g., MYOB, QuickBooks) is an advantage.

Skills & Competencies:

• Strong organizational skills, attention to detail and ability to multitask.
• Proficient in Microsoft Office (Word, Excel, Outlook); comfortable with digital filing systems.
• Good written and verbal communication in English; Bahasa Malaysia preferred.
• Professional, discreet, customer-service oriented and able to work independently.
• Good interpersonal skills for vendor and client liaison.

Skills