Job Description

About the Role:

We are seeking a proactive HR Admin to support daily HR operations, maintain accurate records, and ensure smooth administrative processes while providing effective support to employees.  

Key Responsibilities:

• Maintain and update employee personal files, contracts, attendance, leave records, and HR databases.
• Assist in recruitment activities including job postings, interview coordination, and onboarding arrangements. 
• Prepare HR documents such as offer letters, employment contracts, confirmation letters, and resignation/termination documentation.
• Support training and development activities, including training registration, attendance tracking or schedule for HR related activities.
• Assist in HR reporting and audits when required.
• Manage office administration matters such as office supplies, stationery, vendor coordination.
• Ensure proper filing (physical and digital) and confidentiality of company documents.
• Support in IT coordination: Internal (onboarding arrangement) & external IT Team coordination.
• Support daily HR operations and office administration as assigned.
• Handle employee data with strict confidentiality and in compliance with PDPA.

Job Requirements

• Diploma in Human Resources, Business Administration, or a related field.
• Knowledge of Malaysian Employment Act and statutory requirements (EPF, SOCSO, EIS, LHDN).
• Proficient in MS Office (Word, Excel, Outlook).
• Good communication skills in English and Bahasa Malaysia. 
• Well-organized, detail-oriented, and able to handle confidential information professionally.
• Able to manage assigned tasks with basic guidance, and collaborate well within a team.

Skills